PRIVACY POLICY

When you engage with BrainTrust & Wellness, we may collect:

• Personal information (e.g., name, date of birth, contact details)

• Health-related information (e.g., symptoms, history, diagnoses, medications)

• Communication preferences and responses from intake forms

• Information discussed during consultations or evaluations

• Insurance or billing information (if applicable)

We use your information to:

• Assess whether our services are appropriate for your needs

• Provide cognitive health services, including evaluations and consultations

• Communicate with you about care, scheduling, and updates

• Maintain secure records in accordance with ethical and professional standards

• Comply with applicable laws and regulations

We maintain strict safeguards to protect your data, including:

• Secure, HIPAA-compliant electronic records and communications

• Password-protected systems and encrypted data storage

• Limited access to personal information based on role and necessity

We do not sell or share your information for marketing purposes.

We may share your information only under the following circumstances:

• With your explicit, written consent

• When required by law (e.g., court orders, risk of harm, mandated reporting)

• To coordinate care with other healthcare professionals (with your consent)

• For billing or administrative purposes, in compliance with HIPAA

You have the right to:

• Request access to your health records

• Request corrections to inaccurate information

• Request restrictions on certain uses or disclosures

• Receive an accounting of disclosures (upon request)

• Revoke prior authorizations (in writing, at any time)